Start With Prioritizing And Simplifying 

It’s tempting to pack your to-do list because you want to get everything done. But truthfully, not all tasks carry the same weight. Start by focusing on what truly matters. 

Divide your to-do list into three categories:

High Priority (must-do): Tasks that are time-sensitive or absolutely essential. 

Medium Priority (flexible): Things that would be nice to accomplish but don’t have set deadlines. 

Low Priority (optional): Tasks that can be postponed or skipped entirely if your day feels overwhelming. 

For example, if you’re juggling work deadlines and household chores, answering urgent emails might go under “High Priority,” while organizing your closet might settle into “Low Priority.” By tiering your tasks, you’re giving yourself permission to focus on what counts. 

The quickest route to burnout is trying to do too much at once. Avoid this by:

Limiting your main goals to 1-5 tasks daily, depending on how you are feeling. 

Breaking bigger projects into smaller, manageable steps. (Instead of “clean the entire house,” try “declutter the kitchen drawer.”) 

Simplification doesn’t mean lowering your standards—it’s about setting yourself up for realistic, consistent progress. 

Sometimes, saying “yes” to help is more productive than trying to do it all yourself. Trust others to take on tasks when possible—whether it’s asking a colleague to handle part of a project or shifting some household responsibilities to a family member. 

If you manage your own tasks, use tools like Asana, Trello, Microsoft To-Do or a shared Google calendar to organize what’s on your plate. By tracking your to-dos, you can drag and drop tasks if you suddenly need to reorder your day to accommodate symptoms. You can also share these tools with people close to you who may be in a position to take on tasks. This keeps everyone (including you) on track and aligned. 

You’re not a robot, and your energy isn’t a limitless resource. It’s vital to align your daily goals with how you’re feeling. 

Most people have natural productivity peaks and slumps during the day. Are you sharper in the morning and slower in the afternoon? If possible, plan your high-energy tasks (like meetings, creative brainstorming, or work that requires concentration) during peak energy hours and reserve lighter tasks (responding to emails, casual errands) for when you’re winding down. 

If you know you’re heading into a particularly demanding day—whether it’s back-to-back meetings or an all-day event—pre-schedule lighter days into your week to recover. This practice will empower you to recover and regain momentum.

Schedule small “self check-ins” during the day. Pause for a few moments to assess how you’re feeling:

Are you thirsty or hungry? 

Is your focus slipping? 

Do you need a quick energy boost, like a change of scenery or a stretch break? 

Do you need to take a break?

These check-ins only take a minute, but they can significantly impact how you pace yourself. Remember, it’s perfectly okay to adjust your goals midday if your energy isn’t meeting your expectations.

NOW AVAILABLE! When you check in with yourself daily, you may notice that you tend to have certain types of days - ranging from feeling your best under the circumstances, to “meh,” to absolutely awful. Your expectations of yourself each day should reflect what type of day you are experiencing in order to make sure you are being realistic about what is possible. This also helps to avoid negative feelings about yourself if you can’t do it all. Use the Chronically Well tracker to help facilitate these daily check-ins and corresponding expectations.

When life gets complex, productivity tools can simplify your days and reduce overwhelm. While they might not take on a task for you, it can help you keep track of what is going on in your life. It can also be helpful for you to notice when you may have too much on your plate.

Apps like Asana, or ClickUp help you organize, prioritize, and visually track your daily progress. Or, a simple Google Calendar can act as a visual roadmap for your day to schedule work blocks, breaks, and personal commitments. 

Tip: Label tasks by priority or category in digital apps to replicate the tiered to-do list method described earlier. This helps you see at a glance where to focus. 

Time-blocking—scheduling tasks into specific time slots—offers structure without rigidity. For instance:

9 AM – 11 AM: Focus on high-priority tasks. 

11 AM – 11:15 AM: Break time. 

11:30 AM – 12 PM: Medium-priority check-ins, like emails or updates. 

Blocking time also prevents overcommitment by visually showing you how much space you have left in your day. 

Scheduling rest isn’t a sign of laziness; it’s a powerful strategy for keeping your head above water. High-performing athletes prioritize recovery as much as they do training—we should think about daily life with chronic illness the same way. You may not see yourself as a professional athlete, but living with a chronic illness means your body is constantly working overtime just to get you through the day. Giving it some rest is so important!

If you know you’re going to push yourself on a certain day, identify the next opportunity to recover. 

For example, if Monday is stacked with meetings and errands, plan Tuesday (and, possibly beyond!) as a day with fewer commitments. 

Use downtime to recharge with restorative activities like napping, reading, light journaling, or some quality couch time. 

Protect your energy and prevent guilt from creeping in when you need a slower day! 

Your daily goals should work with you, not against you. Achievable goals—which you can realistically complete while honoring your well-being—build confidence and momentum. Tune into your experience to determine what you tend to be able to accomplish on certain types of days. Be honest with yourself about this and respect your parameters!

Remember to finish each day by acknowledging what you did achieve instead of fixating on unfinished items. Gratitude for small steps can shift your mindset from frustration to motivation.